How to backup Google Workspace

26 Nov, 2025

Google Workspace powers daily collaboration for millions of businesses. However, even with Google’s built-in security, your organization’s data is still vulnerable to accidental deletion, insider threats, and cyberattacks. What happens when that data is accidentally deleted, encrypted by ransomware, or permanently lost?

This video provides step-by-step instructions on how to protect your Google Workspace data using AhsayOBM. Proceed with the following steps:

A. Create a Backup Set

  1. Open AhsayOBM and enter your credentials to access your account.
  2. Click Backup Sets.
  3. Click the plus (+) sign.
  4. Rename the backup set or keep the default name.
  5. Change the Backup Set Type to Google Workspace Backup.

B. Select Backup Scope

  1. Select what to backup:
    • Entire organization: for multiple users
    • This Google user only: for a single user
  2. Click Test to connect your Google Workspace admin account.

C. Authorize Google Workspace Account

  1. Click Authorize.
  2. Login using your Google Workspace admin account.
  3. Click Continue to provide permissions.
  4. Read the permission request, tick Select All, then click Continue.
  5. Copy the authorization code.
  6. Go back to AhsayOBM, paste the code, then click OK.

D. Enable Domain-Wide Delegation

  1. Click Continue to allow delegation of domain-wide authority.
  2. The Domain-wide Delegation page will open in the Admin Console.
  3. Follow the instructions in AhsayOBM to:
    • Add a new API client using the provided client ID, or
    • Edit an existing client ID.
  4. Ensure all required scopes are included.
  5. Return to AhsayOBM and click Continue.
  6. Wait for another successful connection test, then click Next.

E. Select Users to Backup (applicable when Entire Organization is selected)

  1. Select All Users to include everyone under the admin account.
  2. Or uncheck All Users to select specific users.
  3. Use sorting, searching, or filtering to easily find users.
  4. Click OK to confirm your selection.

F. Select Data Components

  1. Select which components to backup (Email, Contacts, Drive, Shared Drive, Calendar, Tasks, Meet, or Chat).

G. Select Shared Drives (applicable when Entire Organization is selected)

  1. Select All Shared Drives, or
  2. Choose specific drives.
  3. Click OK to continue.
  4. Click Next.

H. Configure Backup Schedule

  1. Turn on the Scheduled Backup switch.
  2. Click the plus (+) to create a new schedule.
  3. Remame the schedul.
  4. Select frequency and set the desired time.
  5. Click OK, then Next.

I. Configure Destination & Backup Mode

  1. The default backup mode is Sequential.
  2. If using multiple destinations, change to Concurrent.
  3. Keep Unlimited as the maximum destinations.
  4. Click the plus (+) to add a destination.

J. Add Local or Network Destination

  1. Select desired destination.
  2. Click Change and choose your local/network path.
  3. Click OK.
  4. AhsayOBM will test the destination automatically.

K. Add Google Drive (Lossless Backup) Destination

  1. Click Add to include a Google Drive destination.
  2. Login to the secondary Google Drive account.
  3. Click Continue and provide authorization.
  4. Copy and paste the code.
  5. Click OK, then Next.

L. Set Encryption

  1. Use the default AES 256-bit encryption.
  2. Remember: Encryption settings cannot be changed after creation.
  3. Click Next.
  4. Keep a copy of your encryption key to access your data.
  5. Click Confirm.
  6. Once completed, choose:
    • Backup Now to start immediately, or
    • Wait for the scheduled backup
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Google Workspace backup
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How to backup Google Workspace
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